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    Spend Management

    Spend management for measurable business success

    Rising costs, complex compliance requirements and strategic supplier management call for smart solutions. Our Spend Management module turns these requirements into real competitive advantages.
    Cost transparency

    Cost transparency

    Complete overview of all expenditure through intelligent evaluations and analyses across the entire procurement process.

    Processes

    Automated processes

    Reduced manual activities and risk of errors in inventory management and invoice processing.

    Supply chain

    Supply Chain Collaboration

    Seamlessly cooperating processes create efficiency through an integrated supply chain.

    Supplier development

    Supplier development

    Meeting regulatory requirements and building strategic partnerships – all in one solution.

    Product description

    The Spend Management module has been specially developed for medium-sized industrial companies and provides complete control over all expenditure through intelligent spend management. Seamless integration into the Proalpha Business Application Suite creates standardized processes along the entire supply chain. Read our brochure to find out how to optimize your procurement processes.

    Comprehensive functionality

    The module covers all critical areas of spend management: from strategic sourcing to catalog procurement and spend analysis. Supply Chain Collaboration and Supplier Lifecycle Management create long-term partnerships and optimized inventory management supports your warehouse processes. Intelligent workflow automation ensures smooth digital communication – regardless of supplier size or scope of cooperation.

    Functions that turn purchasing into success

    Many purchasing departments only manage expenditure instead of actively creating added value. Our spend management turns your purchasing department into a strategic lever for corporate success – with intelligent core functions that really make the difference.

    Sourcing

    • Tender management
    • Bid comparison
    • Evaluation criteria
    • Strategic & operational purchasing

    Advantages: Automated tenders generate better prices.

    Catalog Procurement

    • Release & article number management
    • Catalog integrations
    • Shopping cart account assignment
    • Order transmission

    Advantages: Integrated workflows facilitate precise cost allocation and transparent budget control.

    Supply Chain Collaboration

    • Order processing
    • Vendor-Managed Inventory (VMI)
    • Delivery Schedule
    • Demand/planning forecast

    Advantages: Close cooperation with suppliers ensures transparent communication.

    Supplier Lifecycle Management

    • Workflow support
    • Supplier overview
    • Document management
    • Reporting/dashboard

    Advantages: Centralized master data creates risk identification and audit readiness.

    Invoice processing

    • Mandatory field check
    • Duplicate checker
    • Invoice clearing
    • Goods receipt check

    Advantages: Duplicate check prevents duplicate payments, validation ensures compliance.

    Flexible data exchange

    • EDI (Electronic Data Interchange)
    • e-bill
    • OCR (Optical Character Recognition)

    Advantages: Automated data exchange increases efficiency, standardization reduces errors.

    Download

    Info brochure

    In our Spend Management info brochure you will find all the functions and benefits of the module in detail.

    Download brochure
    Our industry solutions

    Our industry solutions

    Find out more about our industry-specific solutions for your corporate management.

    Discover industry solutions
    Business Application Suite

    Business Application Suite

    Discover the modular All-Inclusive Business Application Suite from Proalpha.

    To the Business Suite
    Michael Ludes

    Your Point of Contact

    Planning to implement or expand one of our solutions? With over 35 years of ERP experience, Michael Ludes is your ideal point of contact for all questions about our product portfolio.

    MICHAEL LUDES
    Vice President Presales Proalpha

    Make an appointment

    FAQs - Frequently asked questions about spend management

    • Modern spend management combines strategic and operational purchasing in one integrated solution. Proalpha offers complete spend control from sourcing and catalog procurement to supply chain collaboration. The added value: Automated procurement processes, intelligent supplier management and data-based spend analysis for measurable cost savings.

    • The Spend Management module transforms reactive purchasing into strategic value creation and goes far beyond standard purchasing software. With automated RFI, RFP and RFQ processes and intelligent bid comparisons, it provides optimum support for strategic and operational purchasing. The cherry-picking function makes targeted use of the strengths of different suppliers to achieve the best price-performance ratio.


      Automated workflows and end-to-end procurement processes significantly reduce manual effort and create measurable competitive advantages. In this way, your operational purchasing becomes a strategic success factor with sustainable supplier development and long-term financial success.

    • The Proalpha Business Application Suite is an integrated overall solution with a modular structure that links all business processes with one another. The Spend Management module extends this suite with dedicated functions for procurement optimization, supplier management and spend control.

      Pa-LoB-Grafik-Schema

    • From strategic purchasing (sourcing, tenders) and operational purchasing (catalog procurement, order processing) to inventory management, supply chain collaboration and invoice processing - all critical processes are automated and optimized.

    • 80% of all procurement processes are accounted for by indirect procurement - but only 20% of expenditure. Each of these processes ties up valuable resources. The Spend Management module offers an end-to-end integrated solution that significantly outperforms conventional procurement software and addresses precisely this issue: Intelligent supplier management through automated supplier lifecycle management, continuous performance monitoring and supplier development as well as supply chain collaboration optimizes the entire supply chain.


      Complete cost transparency is achieved through real-time analyses and invoice processing. Procurement also reduces the administrative workload. The stable database ensures full spend control and ensures that all regulatory requirements are met.