proALPHA Document Management System

Direct Access to All Documents

Fast and smooth business processes require that relevant documents are made available to all employees concerned as soon as possible. proALPHA's integrated document management system (DMS) helps you achieve this goal. All e-mails, invoices, drawings and other documents can be assigned to a business transaction via drag and drop and archived with it. Moreover, DMS ensures audit-proof archiving of documents according to German GoBD (generally accepted principles for keeping and storing accounts, records and documents in electronic form and for data access).

Efficient Document Management

The DMS enables users to access all documents and corresponding business transactions from anywhere in the system. As a result, all departments have relevant documents at hand, be it sales, engineering or accounting. This significantly increases the efficiency of processes involving multiple sites. It is also possible to create and edit Microsoft Office documents from within proALPHA.

Automated Document Processing

When documents such as scanned receipts, e-mails, supplier invoices and test certificates are entered, they can be directly assigned to a business transaction by means of drag and drop in order to be archived with this business transaction. Defined workflows provide for smooth procedures and reduce process costs to a minimum. Once scanned, the document is automatically sent to the department where it is to be further processed.