The ERP System for SMEs – One Solution for All Your Processes
Most small and mid-sized enterprises are already optimizing their business processes and resources using ERP solutions. Many of them are looking for alternatives now as their old systems have reached their limits. Some are even contemplating whether they should implement an ERP system at all. In both cases it all comes down to one question: what's the best solution for the company's individual situation? Is it a combination of several components by different providers? Maybe even customizations? Or is it a solution tailored to the needs of SMEs which contains everything that's important to them?
A Mid-Sized Company Knows Best What Mid-Sized Companies Need
proALPHA is a mid-sized ERP provider. Developed in Germany, our comprehensive ERP system is tailored to the needs of mid-sized companies in particular. And we've got even more specialization to offer: our ERP solution has been designed to meet the special requirements of a number of industries.
We are convinced that it doesn't help SMEs to modify a highly complex software developed for big corporations in such a way that it suits their needs. Mid-sized companies are not a smaller version of big corporations. They are quite special companies, oftentimes also global players and global champions, but with completely different requirements.
proALPHA ERP meets exactly these requirements. We develop it continuously in close cooperation with our customers. This way, we can ensure that many particularities and processes specific to SMEs always find their way into the software. Our proximity to mid-sized companies is also reflected in our customer service. We see our customers as equals.
Quick Return On Investment (ROI)
- Our ERP system is fully oriented towards the requirements of SMEs, be it in manufacturing, trade or the service sector.
- An integrated approach, a modular concept, and cutting-edge technology. Also available as cloud service.
- It enables companies to map, control and optimize their entire value-added chain.
- Our mission is to quickly generate added value for the business with a solution focused on mid-sized companies. To support business processes, to reveal potential for optimization, and to generate growth.
- An ERP system is an investment. And a quick ROI makes it a good investment.
ERP is the abbreviation of Enterprise Resource Planning. An ERP system helps to plan, control, manage and optimize the handling of the resources required by a company.
Resources can be both tangible and intangible. This means employees, customers, raw materials, primary products, machines, plants, communication technology and vehicles on the one hand. And orders, information, receivables, liabilities, assets, know-how and time on the other hand.
An ERP system maps the organization and business processes throughout the entire company. The software thus accompanies all steps of an order, from the placement and production through to the delivery and invoicing.
This facilitates management and planning, enables more efficient working and a more sustainable handling of resources.
The holistic integration differentiates a real ERP system from isolated solutions that can only cover a part of these processes.
- Fnance: ERP covers accounting, budgeting, risk management, analyses and reporting
- Purchasing and Materials Management: ERP covers procurement, demand determination, storage, stock-keeping, warehouse management, order processing, MRP and stock valuation
- Production: ERP covers production planning and scheduling
- Sales: ERP covers quoting, order processing, price management, stock receiving, billing, sales forecasts
- Project Management: ERP covers project planning, time planning, resource planning, budgeting, project controlling, and project teams
- Human Resources: ERP covers personnel planning, personnel development, recruitment, controlling, and payroll accounting
A customer orders five machines of one type. Already when the order is placed, the ERP system automatically determines the material required, checks the stock and notifies the development department in the event of special requests.
It blocks machines and workers for production, monitors internal and external processing steps, and schedules the dispatch.
The system captures all cost flows and finally sends the invoice automatically to the customer. The order status is always indicated from the first to the last step.
Analysis of requirements: Determine the status quo of the company. Where's the company standing right now, and where does it want to go? Your goals shouldn't be simple intentions; you have to make them measurable. And it's important that you involve your employees at an early stage.
Specify requirement specifications:The requirement specifications record the preconditions for an ERP system in written form.
Assess ERP system providers: Which ERP system suits your requirements best? Which one has been tailored to the needs of SMEs? And which provider has the appropriate industry solution ready?
Specify product specifications: Once you have chosen a provider, he writes down the product specifications for the implementation of the ERP system based on your requirements.
The implementation of an ERP solution often involves an optimization of all corporate processes.
This is why the implementation of an ERP system is usually part of a consulting project. The consultant works together with the management and employees to analyze the processes and to determine the necessary customizations.
In addition to the installation of the software, many corporate processes are often redesigned, too.
After the implementation, the employees are trained in using the software.
How can SMEs benefit from an ERP system?
Thanks to the automation and a uniform data basis, data no longer have to be transferred to other systems in order to be processed. A predefined workflow in the ERP system ensures the quickest and most efficient way for this.
All necessary data are available exactly where they are needed – in the right form and at the right time. This ensures smooth processes and gives the management a valuable basis for well-founded decisions.
The predefined workflows in the ERP system are based on best practices. Companies can benefit from these findings by implementing a software solution.
An ERP system automatically avoids a number of typical errors. This includes inconsistent and redundant data entry, incorrect invoices, and unclear reports.
Welche Vorteile bringt ein ERP-System dem Mittelstand?
Easier project control:
By staying on top of all relevant milestones and using a wide range of communication options, you can successfully close your projects.
Better connected teams:
The common data basis improves teamwork, even beyond country borders and time zones.
The system automatically creates financial statements and annual reports on the basis of continuously generated figures and key performance indicators.
As redundant work is eliminated and process steps become closely interconnected, typical time sinks disappear.
An ERP system helps you save costs in various respects: it cuts down superfluous storage costs, reduces administrative tasks and clears areas previously used for archiving and documentation for a more productive use.
Which ERP System to Implement?
When it comes to the selection of an ERP system, you first have to face a confusing choice of providers and systems. This choice becomes clearer when you compare the solutions offered to your own requirements.
SMEs have special requirements regarding the scope of services, functions and ERP processes. Furthermore, the ERP system should be appropriate regarding the size, organization and structure of your company, and meet your requirements regarding functions and processes. Almost all ERP systems can be customized to fulfill each thinkable task. However, such customizations are no child's play and often involve risks with regard to additional efforts, costs or updates.
By choosing an ERP system that was developed especially for SMEs, in contrast, you benefit from proven solutions that can be quickly implemented in your company. This is particularly beneficial if the solution is tailored to your industry.
What Are the Benefits of an Industry-Specific ERP System?
- Each industry has particularities which are reflected in special business processes.
- SMEs often use these special processes to create unique selling points in their business.
- An industry-specific ERP system, which fulfills these tasks out of the box, is in a clear advantage here.
- Best practices which have been proven very useful in your industry are already featured in such an ERP system. This increases the level of practical use and reduces the effort for the implementation of the system.
Herwig Süncksen, Head of Development at FTCAP