Expert Information - 06.02.20

ERP: How to Modernize Your IT Successfully

Nine hands-on tips for a successful ERP rollout

A modern ERP system ranks among the top items on most companies' to-do lists for updating their IT systems. But how to update this central control unit for processes and company data? ERP provider proALPHA names 10 success factors.

Many companies tend to tiptoe around the issue of ERP modernization. However, the digital transformation can only be successful if the process and data hub are up to date. ERP provider proALPHA gives you a number of tips for boosting your ERP software and your business:

  1. Managing directors to the bridge!
    An ERP project is not just an IT project. It involves the whole company, including the managing directors. They can't just delegate the job to the IT department. Instead they should show some real leadership and pave the system's way into the company by giving a clear direction and strategy for the company's future and by appointing positive employees to the project team.
  2. Optimize processes instead of functions
    An evaluation team runs the danger of getting caught up in long lists of features that can hardly be compared. The essential aspects then often escape their attention: processes and their potential for improvement should be the focus of every ERP modernization.
  3. Provide resources
    Is a part-time project manager who has to do his "actual" job at the same time the ideal person for such a task? Probably not. He will most likely fail to get the most out of the project. If your company can't provide a designated person for this task, we recommend that you hire an external professional project manager.
  4. Combine on-site meetings with remote consulting
    The fear of long project durations with vast numbers of consulting days keeps many managers from tackling the issue of ERP modernization. However, it is not necessary to have a consultant on your premises throughout the whole implementation phase. Smaller tasks, customizations and support can also be taken care of by remote consultants. This not only saves travel expenses but also speeds up the project.
  5. Put providers and implementation partners to the test
    You should not just thoroughly check the software, but also the provider with respect to economic stability and the risk of an acquisition by a competitor. Other important aspects include the philosophy, manpower and location of the development department. The implementation partner's expertise in your industry and experience from other projects are also an important factor. Ideally, the implementation is based on best practices. To ensure a high quality throughout the project, ERP providers like proALPHA offer software and implementation from a single source.
  6. Verify proper internationalization
    A multilingual user interface is by no means a guarantee for international success. A country version must also respect legal stipulations and conventions of the country in question. Functional master files management must synchronize relevant data correctly and in real time. In order to quickly connect a new subsidiary, a compatible and flexible cloud model should be an option.
  7. Pay attention to integration capability
    Digitalization is based on consistent processes and the quality of information collected in the ERP system. It must definitely be possible to integrate special applications, for example for export control or quality management. Just as important to the manufacturing industry is the possibility to connect machines and mobile devices to promote the Industrial Internet of Things.
  8. Actively manage data quality
    Digitalization and data quality are interdependent. That much is certain. For a successful ERP migration, it is not sufficient to clean your data only once. Constantly high data quality can only be reached by establishing a routine for checking and updating master files and transaction data.
  9. Plan well ahead
    Let's do what's absolutely necessary, and then we'll see! This approach to an ERP project will most likely lead to a dead end. Because requirements that might not be a thing today could be at the top of the agenda tomorrow. An ERP provider should therefore be able to flexibly react to possible future requirements like modern business intelligence, mobile CRM and document management.

Companies who heed this advice have an edge over their competition. Even in times of agile project management, template-based processes and prototyping, ERP migrations are still quite demanding. With the right preparation, adequate software and implementation partners and, most importantly, a motivated and competent team, companies set the course for a successful project.

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Press Contact

Susanne Koerber-Wilhelm will be happy to answer your questions and provide you with further information about proALPHA.

+49 89 92306841-445

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